Project Administration Assistant

Swisscontact Indonesia

Swisscontact ( is an independent, non-profit foundation established in 1959 by exponents of the Swiss private sector. Our development work focuses on private sector-led, sustainable economic development with improved quality of life for all in developing and emerging countries. A key focus is to strengthen the skills of individuals and foster the competitiveness of companies. The foundation is based in Zurich, Switzerland.

Skills for Competitiveness (S4C)
The S4C-Project is implemented by the Swiss Foundation for Technical Cooperation (Swisscontact), the Bern University of Applied Sciences (BFH-CDC) and the Association for Swiss International Technical Connection (SITECO) working in close collaboration with the Agency for Industrial Human Resource Development (AIHRD) of the Ministry of Industry (MoI) and Directorate General of Vocational Education (DGVE) of the Ministry of Education and Culture (MOEC). Through the strengthening of Polytechnic institutes (Polys) in selected sectors and geographic locations and the improvement of structures and services at the interface between Polys and industry to improve quality and relevance of the overall dVET system in Indonesia.


Project Administration Assistant

Based in Jakarta, DKI Jakarta (Job Code: ADV.000069)

Job Brief

The main workplace is located at Swisscontact Jakarta country office, She/he will stay at S4C project office in Jakarta and on demand visit project sites across Indonesia.

Task, Authority & Responsibility

  • Assist the project management team in day-to-day administrative tasks, including organizing meetings, managing calendars, preparing agendas, and handling project-related correspondence. 
  • Assist in organizing and facilitating project-related events and meetings. 
  • Assist in processing invoices, monitoring financial documentation, and collaborating with the finance department to ensure accurate and timely billing and payments. 
  • Assist in the procurement process, including preparing purchase orders, requesting, and evaluating supplier quotes, ensuring compliance with procurement policies and procedures, and maintaining project inventory records. 
  • Support in project reporting and documentation. 
  • Support communication activities such as social media management, editing content, creating, and coordinating the production of communication materials. 
  • Assist in the development and implementation of communication strategies.


Employee Requirements

  • Diploma or bachelor's degree in a relevant field (e.g., administration, communication). 
  • Proficiency in Microsoft Office, project management, communication software (e.g., Ms. Word, Excel, Zoom, and Adobe InDesign). 
  • Experience in project administration and communication. 
  • Excellent organizational and time management skills. 
  • Strong written and verbal communication skills. 
  • Experience in social media management and content creation. 
  • Ability to work independently and as part of a team.

Please visit for further application submission.

Please send your application latest by August 13rd, 2023, however we are continuing to shortlist candidates and conducting interviews for the right candidate before the deadline.